[LocalLeaguePresidents] Help Needed Updating the National Database

[Stephanie]

Dear Local League Presidents & Membership Chairs~

 

We will be sending the "New York State Voter" via email to all of our
members starting in November. In order to do this, it would be very helpful
if you made sure that your members' email addresses are in the National
Database and updated whenever necessary. Procedures are also being developed
to make paper copies available of the NYS Voter at a small cost to those
request it; watch for more information on this option.

 

This need not be a painstaking task---remember that members can update their
own League contact information, and encouraging them to do so will take the
burden off of the database administrator.  Individual members can log into
the National Database and click "Manage Your Account" on the left hand side
to enter or update their e-mail addresses.  Many of them need to get the
message that this option is available to them.  

 

I asked National if and how they use member e-mail addresses and this is
their response:

"Yes we do use them - but prudently - we NEVER sell them to anyone else.
With general members we only use them to send the monthly E-Voice, they get
an "E-Engagement" piece about once a month and for those that have signed up
they get action alerts to help lobby Congress as necessary.

 

With local and state LEADERS (those coded as local or state board members)
in addition to the above info we send the following :

1. Weekly Update from with tips, updates and funding opportunities

2. Notices about PMP statement mailings

3. Calls to national meetings (e.g. call to convention) or activities
(Roster deadline update info).

 

We do try to keep to what most people would interpret as prudent and not
over bearing."

 

It is important to keep the national database up to date all year round, not
just in January, with information about your new members and to update your
League's officers to ensure that they do not miss communications from your
state League and the LWVUS.  To help you make that task as easy as possible,
I have attached two documents:  Guidelines for Use of the  National
Database, as well as How to Enter Current Board Information.

 

Call or e-mail if you have any questions and don't forget, keep those e-mail
addresses coming.

 

Stephanie Lopez, Program Coordinator

League of Women Voters of New York State

62 Grand Street, Albany, New York  12207

Telephone:  518-465-4162/Fax:  518-465-0812

Website:    www.lwvny.org

 

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